With the rapid development of technology, we must always look for new and effective ways to improve our work. The virtual board software is one of the products of this development and it’s time for your team to take advantage of it. Replace the cumbersome process of discussing and planning by moving it to your laptop screen. The future of the company depends on the board members, since they are the ones who plan and improve, so it makes sense to improve their working conditions. If you’re ready to learn more board portals for nonprofits and for-profits, we’d like to introduce you to a paperless meeting solution.
Why is it worth implementing?
The virtual boardroom is designed to replace the office. It’s a place where you can plan, discuss and, of course, meet. Such portals combine new tools with cloud technologies to create a secure space for all stages of work. The software replaces the working with paper, print and email experience. For this purpose, there are two separate sets of tools: one for the administrative staff who manage the entire process behind the scenes, and the other for the board members who make the most important decisions. So, let’s highlight the main things you can do in a board portal:
- Schedule meetings and notify all participants.
- Create agendas using existing templates or your own.
- Store and view files and decide who has access to them.
- Track the activity and attendance of all team members.
- Use collaboration tools (chat for communication, task list, etc.)
- Organize meetings and assign tasks.
How to do it right?
Direct implementation of board management software is the most important stage. If you don’t prepare your team for the new tool, they won’t want to use it. Especially if this technology is completely new to them. Some people need time to adjust to the new system. Therefore, it is worthwhile to conduct training and teach the team how to use the board before implementing it. They will realize that board portal software is much easier and more convenient than paper-based document management. Especially when you consider that now you don’t have to leave your home to meet.
Another common problem is that the administrator uploads content, but the team does not visit the portal. Perhaps they don’t agree with certain new aspects, and it’s important to talk about them. Review each part of the management process to determine what can be optimized with the new software. For example, some meetings can remain offline so that the transition is not so sudden. Once you have decided how the management process will be changed, prioritize and implement them in stages. With training and a plan to reinforce best practices you can come up with an incentive system or other option that works for your organization.
The best board portals
Every company has its own goals, so start with them. Ask yourself why you need such a platform, what you want to improve, who will use it and what your budget is. Some online board meeting software offers free plans, but if you need more features or more storage, it costs money. Now let’s take a look at the leading companies that are widely used for remote management and teamwork.
Boardeffect
The platform is useful not only for the board of directors and managers. Each team member can optimize their work with a few useful tools. You will be able to manage board documents, archive the necessary data, exchange messages, and meet via video. Boardeffect is supported on PCs and mobile phones, so you can work from anywhere in the world.
Govenda
The portal was developed by BoardBookit, a company that also focuses on simplifying management work. The application has an intuitive interface, so you don’t have to spend a lot of time learning how to use it. There are different pricing plans, including a trial version, so you can make a purchase decision.
Boardable
This is another good virtual board software for communication, meetings, and task distribution. The main difference from the others is that the tool was created by a non-profit company to help the same teams. The features of the portal allow you to save time and increase your efficiency.
Board Intelligence
The software is designed for secure data storage and conferencing. You will be able to log in from PCs and mobile devices running Windows, Mac, Android, and iOS. It offers tools for polling, online communication, document management, scheduling, and more.
Conclusion
Choosing a virtual boardroom is half the battle. It is equally important to implement it correctly. We hope that our tips will help you prepare your team and take your work to the next level. If used properly, a board portal will help you achieve your goals faster and easier.